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Step-by-Step Method for Apply Italian Schengen Visa from Nepal

Italian Schengen visas extend a warm invitation to travelers from Nepal, inviting them to uncover the marvels of the Schengen Area. Italy with its myriad attractions, captivates adventurers of all stripes, whether they’re seasoned European explorers or newcomers to the continent. Begin your expedition in the lively streets of Rome, where ancient history intertwines with contemporary flair in a captivating fusion of culture and sophistication. Then, journey beyond the bustling urban landscape to explore Italy’s idyllic countryside, quaint villages, and storied past.

This comprehensive guide sheds light on the process of obtaining a Schengen visa from Nepal to Italy. Ensure you have the requisite travel insurance for Schengen travel, meticulously plan your itinerary and accommodations, and navigate the visa application process seamlessly. Embark on a spellbinding journey into the heart of Europe, immersing yourself in Italy’s irresistible charm. From the ancient ruins of Pompeii to the sun-kissed shores of the Amalfi Coast, each region offers a unique mosaic of experiences waiting to be savored.

If you’re contemplating applying for an Italian Schengen Visa from countries other than Nepal, such as Vietnam, Thailand, Sri Lanka, the Maldives, Pakistan, China, Morocco, Malaysia, Indonesia, Bahrain, Oman, Belarus, and Qatar, explore the attached links for pertinent information. Your Italian escapade awaits, regardless of where your journey begins! 


Visitors who applied for an Italian Schengen Visa from Nepal

In 2022, statistics on Schengen Visa applications revealed that a total of 1,859 Nepalese applied for Italian Schengen visas.

Years Schengen State Country Consulate Number of Visa Applications Visas Issued Visas Denied Not issued rate for uniform visas
2018 Italy Nepal Kathmandu 10,084 3,037 650 21.40%
2019 Italy Nepal Kathmandu 3,705 2,759 943 25.45%
2020 Italy Nepal Kathmandu 1,488 1,123 365 24.53%

Applying for an Italian Schengen Visa from Nepal

Nepali adventurers charting their course to Italy, whether for immersive cultural experiences or lucrative business endeavors, must obtain an Italian Schengen Visa. This intricate process entails navigating through the procedures at the Embassy of Italy, the designated Schengen authority for their anticipated longest stay. The Italian Schengen Visa grants access to a maximum 90-day sojourn within 180 days, subject to its validity.

For Nepali citizens harboring dreams of securing an Italian Schengen Visa from Nepal, the journey commences at the Italian Visa Application Centres managed by VFS Global, located in Kathmandu. Serving as the liaison between applicants and the Italian Embassy, VFS Global orchestrates the visa application process with precision and efficiency. These centers, equipped with state-of-the-art facilities, facilitate a streamlined and swift visa application experience. Whether embarking on leisurely explorations, bustling business ventures, or enriching educational pursuits, the friendly and knowledgeable staff at the center provide unwavering assistance every step of the way.


Categories of Italian Schengen Visas issued at The Italian Embassy in Nepal

Discover the diverse range of Italian Schengen Visas tailored for Nepali travelers:

Italian Schengen Visa for Short Stay (C Type):

  • Tourism/Visiting Family & Friends: Perfect for those embarking on leisurely vacations or visiting loved ones.
  • Business: Tailored for individuals traveling for professional purposes.
  • Official invitation
  • Medical Treatment: Designed for individuals seeking medical care during their short stay in Italy.
  • Sports and Cultural Events: Ideal for attending national and international events.
  • Short-term Training: Suited for participants in short-term training programmes or workshops in Italy.
  • Transit Visas

Italian National Visa for Long Stay (D Type):

For those planning an extended stay exceeding three months, a residence permit is indispensable. This encompasses various categories, such as: 

  • Student Visa
  • Scientists
  • Religious
  • Work Employment Visa
  • Vocational Training Reunion with Family Members

Immerse yourself in the richness of Italian culture and lifestyle with the appropriate visa that suits your travel needs and aspirations. Whether it’s a short-term adventure or a long-term commitment, Italy welcomes you with open arms to experience its wonders.  

Application Procedure for a Schengen Visa to Italy from Nepal

VFS Global stands as the premier service provider handpicked by the Italian government, entrusted with the authority to extend administrative assistance to visa applicants in Nepal.

The steps to follow when applying for a Italian visa are as follows:

  1. Identify the Appropriate Visa Category
  2. Commence the Visa Application Process
  3. Arrange for a Visa Appointment
  4. Complete Payment of Required Fees
  5. Lodge Your Application at the Visa Center
  6. Track the Status of Your Application
  7. Collect Your Passport Upon Successful Approval
  8. Identify the Appropriate Visa Category

1) Identify the Appropriate Visa Category

Begin by determining the requisite visa category and verifying the eligibility criteria for an Italian Schengen visa from Nepal. Once the category is established, compile the necessary documents, fill out the application form, and arrange for payment of the applicable fee. Ensure that any non-English documents are accurately translated before submission.


2) Commence the Visa Application Process

When you’re prepared to apply for an Italian Schengen Visa from Nepal, download the Visa Application Form, fill it out, print the finalized version, and bring it along to the Visa Application Centre for submission. The applications from Nepal are sent to and processed by the Consulate of Italy in Kolkata, India.

Passport requirements include ensuring your passport remains valid for at least three months beyond the intended duration of your visa. Additionally, your passport should have been issued within the last ten years. Also, plan to apply between 15 and 180 working days before your scheduled departure date.


3) Arrange for a Visa Appointment

After submitting your visa application for an Italian Schengen Visa from Nepal, it’s essential to schedule an appointment for biometric information collection at a Visa Application Centre. This process involves capturing your fingerprints and photos. Once you’ve secured your appointment, you’ll receive a confirmation email containing your appointment details.

Before scheduling your appointment, carefully review the visa application process outlined on the website. This ensures you’re fully prepared to submit your visa application and supporting documents at the designated visa application center. If you miss your appointment on the designated day, the system will not permit rescheduling or cancellation. You’ll need to wait 24 hours before booking a new appointment. For families or groups, each member must schedule an individual appointment. 


4) Complete Payment of Required Fees

After submitting your Italian Schengen Visa application, you’ll need to pay your visa fee. If applying online, payment is part of the process. If submitting a printed form, payment can be made at your appointment. Visa fees are payable by Demand Draft in INR to the “Consulate General of Italy” in Kolkata, India. VFS office offers assistance in preparing 

Demand Drafts for an extra NPR 1250/-.

Short-stay 12 years and above = 11,565 NPR

Short-stay 6 to 12 years = 5,782 NPR

VFS Global Service Fee = 715 NPR

VFS Courier Service = 1287 NPR



5) Lodge Your Application at the Visa Center

Upon visiting the Visa Application Centre, you’ll need to submit your completed visa application form in person. Please ensure you’re aware of the procedures at the Centre.

If you reside in Nepal, it’s advisable to arrive at the visa application center 15 minutes before your scheduled appointment. Please note that applicants cannot be accompanied inside the Visa Application Centre, except for those accompanying children under 18 years of age or individuals requiring special assistance due to health reasons or disability. 


6) Track the Status of Your Application

Upon the return of your decision to the Visa Application Centre, you’ll receive an email notification. If email access is challenging or you prefer more detailed updates, you may opt for SMS updates sent directly to your phone. Verify the availability of this service at the Visa Application Centre you’re visiting. Additionally, you can track your visa application status online using the Reference Number from the invoice/receipt issued by the Visa Application Centre, along with your last name. This service provides convenient access to monitor the progress of your application.


7) Collect Your Passport Upon Successful Approval

Once a decision has been reached on your visa application, you can retrieve your documents from the Visa Application Centre. For personal collection: Bring the receipt issued by the Visa Application Centre along with a valid Government identification. Alternatively, if permitted, you may authorize a representative to collect your documents by providing them with a signed letter of authorization, your receipt from the Visa Application Centre, and their Government identification. However, in cases of visa refusal, a letter from the consulate is required, necessitating the applicant’s collection of the passport from VFS.

Please inquire with the Visa Application Centre at the time of your appointment regarding available document collection options. If you reside in Nepal, please be aware that passport courier services are not available.

Important Announcement for applying Italian visa 

For Report Back, the visa holder must complete the necessary procedures within 7 days of their return from the Schengen area. Furthermore, it’s crucial to note that even if a visa holder possesses a Report Back stamp and is unable to travel to the Schengen area due to unforeseen circumstances, they must still provide a scanned copy of the relevant pages as proof. For reportback processing information, please contact VFS Kathmandu.


Required Documents for Italian Schengen Visa from Nepal

Nepalese applying for an Italian Schengen visa must provide a specific set of documents. The required documents include:


Your passport or travel document must adhere to several key criteria. Firstly, it should have been issued within the last decade and should not exceed a 10-year validity period. Additionally, handwritten passports or those with manual observations will not be accepted. Your document must maintain a validity of at least three months beyond your intended stay. Lastly, ensure there are a minimum of two blank pages available for necessary entries. Fully completed and signed Schengen Visa application form for each applicant

Duly Completed Form



  • Provide two signatures. For minors, both parents must sign in both places.
  • Submit two photographs sized 3.5 x 4.5cm with a white background.
  • Specify your travel dates and duration of stay.
  • Include your contact details for communication purposes.

Cover Letter

When drafting a cover letter, ensure to include the following details:

  • Clearly state the names of the applicant and any accompanying members.
  • Provide comprehensive information regarding travel dates, itinerary, and the duration of the stay.
  • Specify who will be responsible for covering the expenses of the trip.
  • Clearly articulate the purpose of the visit for clarity and transparency.

Leave Sanction

  • A clear indication of the sanctioned leave dates is presented on the company’s official letterhead.
  • Details include the name, designation, and signature of the authorized signatory.

Travel Itinerary/Stay

  • A confirmed hotel reservation that covers the entire duration of your travel
  • If sponsored: An Invitation Letter from your Italian sponsor (Lettera d’invito), accompanied by a copy of their identification (passport or Identity card for Italian Sponsor), and the passport, Identity card, and permit of stay for any foreigner residing in Italy.
  • For group travel: A cover letter from the tour operator, along with a list of passengers booked for a specific package tour. 

Minors Travelling

  • An affidavit from the parent/s consenting to the minor’s travel. This affidavit must be notarized and legalized by the competent Home Department of the State of Residence.
  • Another option is for parents to sign a Consent form at the Consulate General of Italy, Kolkata, along with a copy of their passports

Financial Status

Medical Insurance

  • Medical insurance valid for the entire travel duration must provide coverage of at least Euros 30,000, including a repatriation clause. A minimum insurance period of 10 days from the date of travel is obligatory.

Proof of past Schengen visas, if applicable 

Return ticket booking

You must provide either the return flight details or a printout of the airline reservation. If the applicant is departing from a city outside this jurisdiction, confirmation of a ticket to and from a city within our jurisdiction is necessary. Failure to provide this may result in the rejection of the application.

  • Any additional or voluntarily submitted documents, such as property deeds, explanatory documents, proof of intent to return, etc.
  • The document checklist, questionnaire, and necessary forms can be downloaded from the VFS Visa Application Official Website and submitted along with the application form.


Processing & Duration for Applying Italian Schengen visa from Nepal

The processing time for Italian Schengen visas for Nepalese applicants can vary depending on various factors such as the type of visa, the volume of applications, and the specific circumstances of each case. Generally, it can take anywhere from a few days to several weeks for the visa application to be processed. It’s advisable to apply well in advance of your planned travel date to allow for sufficient processing time. Additionally, you can inquire about the current processing times at the Italian Embassy or Consulate in Nepal for the most accurate information.

VFS Global Visa Application Centre Contact


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