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Step-by-Step Guide to Apply Spanish Schengen Visa from Malaysia

Spain stands as an extraordinary haven for visitors from Malaysia, boasting an array of cultural wonders and scenic landscapes. Regardless of whether you’re a seasoned globetrotter or a Schengen novice, Spain beckons with a diverse tapestry of experiences. The pulsating heart of the nation, Madrid, is renowned for its lively squares, art havens, and dynamic entertainment. Meanwhile, Barcelona, celebrated for its unique architectural flair, showcases the iconic Sagrada Familia, and Seville’s historic meandering alleys add an extra layer of allure. This comprehensive handbook is your guide to navigating the intricacies of securing a Spanish Schengen Visa for non-national citizens living in Malaysia, paving the way for your adventure in Spain. Within this article, you’ll find detailed insights into the Schengen Visa application process, covering everything from setting up appointments to processing timelines, mandatory Schengen travel insurance, and steps tailored for non-Malaysian citizens. Immerse yourself in the richness of Spain, uncovering its cultural tapestry, exploring extraordinary architectural marvels, and crafting indelible memories.

Moreover, those from countries other than Malaysia that are interested in applying for a Spanish Schengen Visa, including Thailand, China, Pakistan, Morocco, Indonesia, Oman, Jordan, Bangladesh, or Belarus, may locate the pertinent information in the appended links.


Visitors who applied for a Spanish Schengen Visa from Malaysia

According to European Union Schengen Visa Statistics about 355 travelers applied for Spanish Schengen visa from Malaysia in 2022, out of 355 Schengen visa applicants 6 were not issued the visa.

Applying for a Spanish Schengen Visa from Malaysia

Malaysian nationals do not need to apply for a Schengen Visa to visit Spain, other non-national third-country citizens who wish to travel to Spain for business or pleasure from Malaysia must obtain a Schengen visa. The application must be submitted to the Spanish Embassy Consulate, the Schengen country’s Consulate, where the longest-planned stay is anticipated. Schengen Visa holders are granted an extended stay of no more than 90 days within 180 days within the Schengen area, provided their visa remains valid.

Applicants for a Schengen visa for Spain from Malaysia who are citizens of a third country may do so at the consular office of the Spanish Embassy in Kuala Lumpur. By utilizing its fully-equipped facilities, the Spanish Visa Consular Centre guarantees a streamlined and effective procedure for submitting visa applications. A pleasant and well-informed staff welcomes business, leisure, and educational applicants at every stage of the application process.

Type of Spanish Schengen Visa offered at The Spanish Embassy in Malaysia for Third-Country Nationals.

Visa requirements vary depending on the reason for your trip from Malaysia to Spain and selected visa type:

  • Short stay Spanish Schengen Visa valid for a maximum of ninety days for travelers, visitors to family or acquaintances, or those with brief educational objectives.
  • Airport Transit Visa for passengers with an aircraft connecting to a different location
  • National Visas- Nationals of third countries who intend to remain in Spain for a duration exceeding 90 days (within any 180-day period) for employment, education, or establishing a domicile are obliged to obtain a national visa.

Steps to apply for a Spanish Schengen Visa from Malaysia

Visa applications from third-country nationals residing in the consular district planning to visit Spain as their sole or primary destination may be duly submitted at the Spanish Embassy Consular Office.


The steps to follow when applying for a visa are as follows:

Step 1 – Visa Type Identification

Step 2 – Fill out the Visa application

Step 3 – Appointment booking

Step 4 – Fee payment

Step 5 – Visa application center visit

Step 6 – Tracking your application

Step 7 – Document Collection

Step 1 – Visa Type Identification

Before proceeding, the essential visa type is selected, and eligibility is verified. Following the type selection, the application fee, the required documents for submission, and the application form are specified. A translated version is to be prepared and presented of every document whose primary language is not English.


Step 2 – Fill out the Visa application

Subsequently, to file for a Spanish Schengen visa from Malaysia, one must complete the visa application form that is printable and accessible via the website of the Spanish Embassy.


Step 3 – Appointment booking

After you have filled out the Spanish Schengen Visa application form and duly signed it along with the arrangement of the required documents, you need an appointment to be scheduled for the submission of documents at the visa application center in Kuala Lumpur. The biometric data, comprising photographs and fingerprints, will be formally presented at the designated Visa Application Centre during the scheduled appointment. A prior reservation of appointment is required for every applicant who wishes to obtain a Spanish Schengen visa. In conjunction with the appointment letter, confirmation of the appointment is delivered via email.

Step 4 – Fee payment

The Schengen visa fee is set at 80 euros for individuals aged 12 and older, and 40 euros for minors aged 6 to 11. Children under the age of five are granted an exemption from the levy. Through the Visa Facilitation Agreements formally established with Armenia, Azerbaijan, Belarus, Cabo Verde, and Russia, distinct charges are levied on citizens of these nations.

Fee for individuals 12 and above- 410 MYR

Fee for Minors aged 6 to 11- 205 MYR

Fee for Minors 5 and below- 0 MYR

Step 5 – Visa application center visit

Upon entering the visa office with your documents in order, applications duly completed, and appointments successfully scheduled, you will be greeted with great warmth. Please arrive on time for your scheduled appointment and remember to bring your passport, application materials, and, if applicable, the cash processing charge denominated in euros. It is advisable to note that intermittent, temporary adjustments to the operating hours may occur as a result of unforeseen circumstances. Whenever feasible, any such modifications will be communicated in advance. Furthermore, be mindful of any applicable regulations regarding national holidays.

Step 6 – Tracking your application

Upon submission of a visa application, the Consular Office shall furnish the applicant with a proof of receipt documenting the application, which shall include a code. This code shall empower the applicant to access the dossier’s status via the Consular Status website.  


Step 7 – Document Collection

The applicant will be duly informed by the Consular Office or Visa Application Centre of the process by which they will return their passport and any other original documentation.  

Required Documents for Spanish Schengen Visa from Malaysia

Third-country citizens require a set of documents to apply for a Spanish Schengen Visa from Malaysia. The documents required are:

  • Schengen Visa Application Form: Each applicant is required to furnish all sections of an official application form with their signature. If an applicant is a minor, one of the applicant’s parents must sign the application.
  • Photograph: A recent, color photograph of passport size, captured in front of the subject, facing forward, with no dark or reflective spectacles or clothing obscuring the oval of the face, and against a light background. Photographs taken of minors are prohibited from displaying any form of the adult holding them.  
  • Passport: An unrestricted, valid passport. A photocopy and the original of the page or pages of the passport that comprise the biometric information. Passport validity must extend for at least three months beyond the date of departure from Schengen territory. Additionally, at least two blank pages are required. Passports that were issued more than a decade ago are not admissible.
  • Medical Insurance: Travel Medical Insurance Document. Repatriation expenses for medical reasons or mortality, urgent medical attention, and emergency hospital treatment must be provided for the duration of the stay and across the Schengen area. A minimum of €30,000 in coverage, or its equivalent in local currency, is required. In the case of an application for a visa with multiple entries, medical coverage must be valid for the initial intended entry. The applicant must commit to procuring travel insurance for any upcoming journeys. 
  • Fee: The visa fee is set at 80 euros for individuals aged 12 and older and 40 euros for minors aged 6 to 11. Children under the age of five are granted an exemption from charges.
  • Travel Proof: Confirmation of a flight reservation for a pre-arranged journey or any other document indicating the intended itinerary. A reservation for a round-trip ticket or itinerary for travel.
  • Essential Documents: Documents substantiating the rationale for the journey and the particulars of the stay, the visa applicant’s financial capability, and their intention to depart the Schengen area before the visa’s expiration. 
  • Accommodation Proof: Hotel reservation confirmation or proof of financial status indicating sufficient funds to cover hotel expenses.
  • Proof of Residence: Evidence that the applicant resides in the consular district.

In addition to requesting the applicant to appear for a personal interview, the Consular Office may request supplementary documents or information if it becomes necessary to evaluate the application. Only applications that satisfy the criteria outlined in sections 1, 2, 3, and 5 will be considered for acceptance.

Entry Requirements​​ for Third-Country Nationals in Spain 


Recommended Guidelines for Apply Spanish Schengen Visa from Malaysia

  • The visa application process will involve the collection of the applicant’s biometrics and facial images. Fingerprint collection is waived for applicants under the age of 12 and those whose have been taken within the previous 59 months. The Consular Office will request the applicant to return in the latter scenario to have their fingerprints retaken if the prints are deemed to be of substandard quality.
  • The legal timeframe for decisions is 15 calendar days from the date of application submission; however, if an interview or supplementary documents are requested, this timeframe may be extended to 45 calendar days.
  • Prior to the intended departure date, visa applications must be received within a timeframe of six months to fifteen days. Nine months before their departure date, seafarers may apply for a visa.

Contact Information of Spanish Embassy in Malaysia 

Address and Contact:​​​​

Office Suite E-12-02 Level 12, East Wing The Icon

Nº 1 Jalan 1/68F Off Jalan Tun Razak, 50400 Kuala Lumpur.

Access by public transport​​​:

The nearest Metro Station (LRT) is Ampang Park and it is a five-minute walk away from the Embassy

Contact Numbers:

TEL: + 6 03-2162 0261, + 6 03-2163 0261

FAX: + 603-2164 0261

E-mail: emb.kualalumpur@maec.es 

Consular Section: emb.kualalumpur.sc@maec.es


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